Privacy Policy of Dominion Workforce
At Dominion Workforce, we are committed to protecting the privacy and security of the personal information entrusted to us. This Privacy Policy outlines how we collect, use, disclose, and manage your personal data in connection with our human resources consulting and workforce solutions services, including strategic HR planning, talent acquisition & management, performance management, compensation & benefits consulting, HR technology implementation, organizational development, industrial relations, workforce analytics, training & development, and compliance and risk management.
We operate in compliance with applicable privacy laws and regulations in Canada, including the Personal Information Protection and Electronic Documents Act (PIPEDA), and strive to meet global standards where applicable.
1. Information We Collect
We collect various types of information to provide and improve our services.
- Personal Identification Information: Name, address, email address, telephone number, and other contact details.
- Professional Information: Resume/CV, employment history, educational background, professional qualifications, skills, performance reviews, salary expectations, and references (with consent).
- Sensitive Personal Information: In certain circumstances and with explicit consent or as required by law, we may collect information such as health data (e.g., for accommodation requests), union affiliation (for industrial relations), or background check results.
- Client-Related Information: For our organizational clients, this includes company details, organizational structure, HR policies, and other information relevant to the consulting services we provide.
- Website Usage Data: Information about how you interact with our online platform, such as IP addresses, browser types, pages visited, and time spent on our site. This is collected through cookies and similar technologies.
2. How We Collect Information
We collect information through various channels:
- Directly from You: When you provide it to us through our website forms, during consultations, interviews, or when you otherwise contact us.
- From Clients: When our organizational clients provide us with information about their employees or operations as part of our consulting engagement.
- From Third Parties: With your consent, we may collect information from references, educational institutions, background check providers, or publicly available sources.
- Automatically: Through cookies and similar tracking technologies when you visit our online platform.
3. How We Use Your Information
We use the collected information for the following purposes:
- Providing Services: To deliver our HR consulting and workforce solutions, including talent acquisition, performance management, training, and strategic HR advice.
- Recruitment and Placement: Matching candidates with job opportunities, evaluating qualifications, and facilitating the hiring process.
- Communication: To respond to inquiries, provide updates on our services, and send relevant information.
- Service Improvement: To analyze and improve our services, develop new offerings, and enhance user experience on our online platform.
- Compliance and Legal Obligations: To comply with legal requirements, resolve disputes, and enforce our agreements.
- Marketing: With your consent, to send you information about our services, events, or publications that may be of interest.
4. Disclosure of Your Information
We may disclose your personal information in the following circumstances:
- To Clients: When performing talent acquisition services, we may share candidate information with prospective employers, always with the candidate's knowledge and consent.
- To Service Providers: We may share data with trusted third-party service providers who assist us in operating our business (e.g., IT support, data hosting, HR technology platforms). These providers are contractually obligated to protect your data and only use it for the purposes specified by us.
- Legal Requirements: When required by law, subpoena, court order, or governmental regulation.
- Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity.
We do not sell or rent your personal information to third parties.
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, alteration, or destruction. These measures include encryption, access controls, secure data storage, and regular security audits. While we strive to protect your personal data, no method of transmission over the Internet or method of electronic storage is 100% secure.
6. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. When we no longer need your personal information, we securely destroy it in accordance with our data retention policies and applicable laws.
7. Your Rights
Depending on your jurisdiction, you may have the following rights regarding your personal information:
- Right to Access: You have the right to request access to the personal information we hold about you.
- Right to Rectification: You can request that we correct any inaccurate or incomplete personal information.
- Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.
- Right to Erasure (Right to Be Forgotten): In certain circumstances, you can request the deletion or removal of your personal data.
- Right to Object: You may object to the processing of your personal data in certain situations.
To exercise any of these rights, please contact us using the details provided below. We may require you to verify your identity before fulfilling your request.
8. Cookies and Tracking Technologies
Our online platform uses cookies and similar tracking technologies to enhance your browsing experience, analyze site usage, and support our marketing efforts. Cookies are small data files placed on your device. You can manage your cookie preferences through your browser settings.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any updates on this page and revise the "Last Updated" date. We encourage you to review this Privacy Policy periodically.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Dominion Workforce
147 Front Street West, Suite 300
Toronto, Ontario, M5J 2L7
Canada